Administrative Assistant Idaho State Police

Idaho State Police Bureau of Criminal Identification Unit is looking for someone to perform a
wide variety of secretarial support functions; apply detailed program knowledge in developing
and/or maintaining program records systems and/or in collecting information, preparing reports
and providing liaison between management, other organizational units, and external customers;
perform related work.
PLEASE NOTE: The successful applicant will be required to complete a background
investigation, polygraph examination and comply with our drug policy. Please review
the ISP Drug Policy and ISP Grooming and Appearance Standards.
EXAMPLE OF DUTIES:

• Provide administrative support to all bureau programs, act as Bureau Forms Manager
• Manage and maintain financial records including ILETS billing/Accounts Receivable
• Manage BCI fleet; reconciling logs and reporting to Fleet Administrator
• Review bureau time sheets advising staff on corrections
• Maintain bureau inventory; manage internal audits independently
• Manage office purchasing and requisitions
• Process bureau mail; compose official correspondence for bureau management
• Record minutes of bureau staff and ILETS Board Meetings; maintain ILETS Board historical record
• Research, compile, and organize bureau production reports
• Serve as the bureau Laserfiche expert providing guidance and assistance to staff,
• recommending new processes and managing updates
• Serve as Bureau Webmaster/Editor updating bureau webpages/forms as needed
• Serve as Bureau GoToMeeting coordinator
• Coordinate and implement bureau special projects as assigned

 

MINIMUM QUALIFICATIONS:
Good knowledge of:

• office support functions including word processing, filing, composing a variety of business documents
• reception
• gathering and compiling data
• balancing and coordinating a workload for multiple projects

Experience:

• using data base software 
• with Microsoft Word
• with Microsoft Excel

Extra Credit: This experience is not required, but may increase your score.

• interpreting, applying, and explaining complex information
• Navision financial software
• experience with Laserfische

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